Executive Assistant - Marketing & Sales

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Are you a creative and organized individual with a passion for marketing? Do you thrive in a fast-paced environment where you can make a real impact? Look no further! We are seeking a talented Marketing Coordinator to join our team on a part-time basis (15-20 hours per week) and help us take our marketing efforts to the next level.  The ideal candidate may not have all the relevant experience, but is able to learn and drive our sales and marketing efforts forward.

This position provides a flexible schedule, but the majority of your work will be performed between 8:00 am -5:00 pm MT. You must be available during business hours for at least 75% of your working hours.


  • Sales Leads: You will be responsible for diligently following up with potential leads and gathering valuable information to nurture and develop client relationships. Harness the power of spreadsheets and your communication skills to create lasting connections.
  • Finding Promotional Opportunities: Put your innovative thinking to work as you search for exciting promotional opportunities. Whether it’s identifying the 50 best hospitality prospects or coming up with unique strategies to woo potential customers, your creativity will be at the forefront of our success.
  • Google Ads Optimization: Dive into the world of digital advertising and optimize our Google Ads campaigns. Help us reach our target audience effectively and maximize our online presence.
  • Leads in the Pipeline: You’ll be responsible for managing and organizing leads in our pipeline, ensuring that no opportunity slips through the cracks. Your meticulous attention to detail will keep our sales process running smoothly.
  • Websites & Funnels: Assist in the management and optimization of our websites and funnels, creating seamless user experiences that drive conversion rates and captivate our audience.
  • Managing CRM: Utilize your organizational prowess to manage our customer relationship management system, ensuring accurate and up-to-date information. Your expertise will be instrumental in maintaining strong customer relationships.
  • Marketing Campaign Management: Take charge of planning and executing marketing campaigns, from conceptualization to implementation. Your strategic thinking and project management skills will be essential in driving our brand’s growth.
  • Managing Follow-Up Process & Communication: Act as a trusted liaison between our prospects and the owner. Efficiently manage the follow-up process and communicate with potential customers on behalf of the owner, fostering strong relationships and delivering exceptional customer service. (Will not be responsible for performing sales consultation calls. All prospect communication will be in writing for this position.)
  • Blog Posts: Unleash your writing talents by creating engaging and informative blog posts. Share our brand’s story, industry insights, and exciting updates with our audience, while taking the utmost care to provide accurate and factual information.  We will help come up with the content, but you will be the master curator!
  • Social Media: As you grow into the role, you will have the opportunity to take over our social media presence. Craft captivating posts and engage with our community to build brand awareness and loyalty.
  • Video/Podcast Editing: If you possess video/podcast editing skills or have a keen interest in learning, there may be opportunities to contribute to our visual content creation.


  • Proven experience in marketing or a related field, either through education or previous work
  • Strong organizational and multitasking abilities to juggle multiple responsibilities
  • Excellent written and verbal communication skills
  • Proficiency in Google Ads and familiarity with analytics tools
  • Basic knowledge of CRM systems and website management
  • Creative mindset with a passion for innovative marketing strategies
  • Detail-oriented and able to thrive in a fast-paced environment
  • Video editing skills (preferred but not mandatory)


  • High degree of customer service, attention to detail, ability to manage multiple tasks. Excellent written and verbal communication skills.
  • Must be able to problem solve. Learning new programs & problem solving issues is imperative.
  • Proficient with technology; solid knowledge of computer operations and software.
  • Must have (or be willing to obtain) a dedicated secure internet connection.
  • Strong customer service skills – ability to interact with customers through video and audio tools in a way that is professional, friendly, and reassuring.
  • Ability to work in a fast-paced environment with minimal supervision.
  • Must be located in the United States or Canada.
  • Travel to annual in-person Team Retreats. Locations for in-person team meetings will vary.  

Experience with the following is preferred (but not required):

  • Google Ads
  • Website building/editing/maintenance
  • Canva
  • GoHighLevel/Keepful
  • Social media (LinkedIn, Instagram, Facebook, TikTok)
  • ClickUp
  • Video editing software (Movavi, Camtasia, etc.)
  • Microsoft 365 (Excel, Teams, Outlook, OneDrive, Loop)

We are seeking a candidate who:

  • Possesses ninja customer service skills
  • Is empathetic and loves to help others
  • Has a quiet workspace for meetings and conversations
  • Knows how to prioritize, stay organized, and can problem solve
  • Is Humble, Hungry, and Smart
  • Preference to applicants with marketing and/or remote work experience

What we value:

  • Accuracy and Speed – We strive to give our clients timely responses to their questions and accurate information to allow them to grow their business.
  • Continuous Improvement – Processes, Productivity, and Personal Development. We encourage and expect a never-ending quest to continually make ourselves and our operations better.  Applicant must be able to accept constructive criticism as processes are always evolving and can be improved.
  • Fun – If we aren’t enjoying what we are doing, then why do it?
  • Attention To Detail – We want someone who prides themselves on making sure our services remain top notch. We value Attention to Detail so much, we have a secret for you. We will only be giving interviews to applicants who answer this question in the “Additional Comments” section: “What Superpower do you bring to teams that you are on?”. Be sure to use the word “Superpower” so we know you read the full job description.  This is how we find the super rad people like YOU amongst all the people who throw their resume at every job application out there.  In short, this is how we find you!
  • Honesty & Integrity – Our clients give us visibility into their financial situation, which feels very private to them. Trust between our team and our clients is paramount.
  • Flexibility and a willingness to learn new things – We are a fast-growing company with a variety of ever-evolving needs.

Who we are:

  • A small but growing team that truly wants to help good folks grow and operate their own successful businesses.
  • We work hard but we like to laugh.
  • Knowledge of cheesy 80s music along with the ability to recite quotes from The Princess Bride and Scrubs is a definite plus!
  • Not boring! If you’re stodgy and humorless, in the words of Pearl Jam… We’re “not for you.”

The Perks, Performance, and the Pay:

  • This position starts at an initial 3-month probationary period at $20-$24/hr based on experience.
  • This position will start with 15-20 hrs/week, with the possibility of future growth opportunities for the right person.
  • This position provides a flexible schedule. You will be expected to work primarily between 8AM-5PM MT, but are encouraged to fit in errands, kid pickups, doctor appointments, or anything else around your work schedule.
  • Paid Holidays
  • Attractive Bonus Program
  • Flexible Hours
  • Work in your Stretchy Pants (you do you)
  • Continuing education benefits
  • Computer and IT services provided and managed by Specialty BK
  • Amazing Teammates & Company Culture

*Attention Fellow Business  Owners*
If you find yourself inspired by our job posting, please note that  we do not legally give you permission to copy our job posting.
If you want to learn more about the hiring process, go check out Breakthrough for Bookkeepers & Accountants